How you can Schedule A Meeting in Outlook?

Microsoft Office is the software which has so many applications like MS Word, Excel, PowerPoint and Outlook etc. All the applications has different task which makes the work comfortable for the user. With this you can do formatting, editing, creating text document, and also use to make presentation etc. You can install this software through www.office.com/setup.

When you schedule a meeting in Outlook, the people will receive an invitation email with the meeting details. The other person can accept or decline the meeting invitation. Outlook first adds the meeting to your Outlook calendar, and then it keeps track of your attendees and then sends a reminder before the meeting starts.

How to Send a Calendar Invite in Outlook?

For this first you have to select the Home tab and then New Items > Meeting. You can also press Ctrl+Shift+Q. Now in the Meeting invitation, you have to enter a description of the meeting in the Title text box. Then in the text box, you have to enter the email addresses of each attendee who want to attend the meeting. In Outlook 2016 and 2013, you have to enter the email addresses in the To text box. And in the Optional text box, you have to enter the email addresses of people not who are not attending the meeting. You have to choose a Start time and End time for the meeting. If you want to block the entire day on your calendar for the meeting, you have to select All day. In the Location text box, you have to enter the address of the room where the meeting will be held. In the Message area, you have to enter other information. By default, it will ask for a response and it will also gives the recipient the option for a new time for the meeting. But if you want to change these options, you have to select the Meeting tab, and then select Response Options. At the end, just select Send.

How to Set Up a Recurring Meeting?

For this, you have to select the Home tab, then you have to select New Items > Meeting. Now in the Meeting invitation, you have to enter the Title, Required attendees, Optional attendees, Location, and a message which describe the purpose of the meeting. After this, just select Make Recurring. Now in the Appointment Recurrence dialog box, you have to enter the Start time, End time, and Duration of the meeting. In the Recurrence pattern section, you have to choose when the meeting will reoccur. In the Range of recurrence section, you have to choose a length of time the recurring meetings will continue and then select OK button. In the Meeting invitation, you have to select Send.

For more details, you can visit to the official website of MS Office through office.com/setup. You can also call on their toll free number.

Leave a Reply

Your email address will not be published. Required fields are marked *