Set up your voice mail in Outlook

Providing anytime and anywhere access to your emails, documents, calendars & contacts now  with office 365 you can set up your voice mail where you can record greeting messages, edit text message, email notification settings  and enable voice mail preview by just using the voice mail option in office 365.

  • In order to access the voice mail settings from outlook on the web just follow the below mentioned instructions:

Outlook > Settings > Mail > General > Voice Mail

 

 

  • Users of Outlook 2016 and Outlook 2013 desktop follow the below mentioned instructions to access voicemail settings in outlook:

Click on File Tab > Manage Voice Mail

  • Below are the steps to record your own welcome greeting message in Microsoft Outlook:
  1. Under Voice Mail Tab select Greetings
  2. Select the type of greeting you want to record

3 Select Call me to play or record the selected welcome greeting

4 Enter your phone number and select Dial

5 Follow the instructions in the recorded message to record your welcome greeting

6 When you have finished recording your welcome greeting message, click on save

  • Follow the below mentioned instructions to listen your voice mail messages over your phone:

Play on phone gives the users the benefit of playing their voice messages over their phone using the phone number they have specified in their Outlook.

Automatically the phone number is the one appointed to you by your organization; nonetheless              it could be a mobile phone number or email address.

To set the number of voice messages just follow the below mentioned instructions:

  1. Under voice mail, select Play on phone
  2. Enter the phone number or email address you want to use for voice messages
  3. Click on Save button

 

  • Decide how to get the miss calls notifications

This feature enables you to get notified when you’ve missed a call or received a voice mail message and you can decide how and when you want to get notified. For example, you can get a text message when someone leaves a voice mail or mail you can receive an email when you get a miss call. Automatically, you will receive an email every time you miss a call.

Follow the below mentioned instruction to set up text messaging notifications:

  1. Under voice mail tab, Select notifications
  2. Click Set up text messaging
  3. Choose your country
  4. Choose your mobile network provider and click next
  5. Enter your phone number and click next
  6. You will receive a passcode via text message. Enter the passcode on the Text messaging setup

7 Choose the time you want to get notified and click Save

Follow the below mentioned instructions for editing text messaging notification settings:

  1. Under voice mail tab, Select notifications
  2. Click on Edit text messaging settings
  3. Select a text messaging option and click on Save
  • You can preview your voice mail messages you send and revive

This feature enables you to preview the text of the voice messages they receive.  You can also have text previews included with voice message you send.

Follow the below mentioned instructions to turn on Voice mail preview:

  1. Under voice mail tab, select voice mail preview
  2. Select or deselect the options you want to keep.
  3. Click on Save

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